Senior Office Manager & Executive Assistant

We are seeking an experienced and highly organized Senior Office Manager & Executive Assistant to support our leadership team and oversee daily office operations. This role blends executive-level administrative support with office management responsibilities, ensuring the smooth running of our Madison office while enabling our leaders and teams to perform at their best.

The ideal candidate thrives in a dynamic environment, demonstrates discretion and professionalism, and takes ownership of both strategic priorities and everyday details.

Key Responsibilities

Office Management & Facilities

• Oversee daily office operations, including mail, deliveries, access systems (fobs), and general tidiness of common areas, kitchens, and meeting rooms.

• Serve as the main point of contact for landlord communications, maintenance, and external vendors.

• Manage office supplies, snacks, and equipment orders.

• Coordinate facility work orders and ensure the workspace remains organized and welcoming.

Executive Support

• Provide high-level administrative support to executive team members, including calendar management, meeting coordination, and travel arrangements.

• Prepare presentations and reports on behalf of leadership.

Travel & Event Coordination

• Plan and manage travel logistics for employees and executives using internal travel platforms.

• Organize company events and meetings and team offsites.

Business & Administrative Support

• Support project setup, insurance documentation, and vendor management.

• Manage phone systems and administrative inboxes.

• Provide assistance with business forms, vendor portals, and RFP requests.

• Maintain accurate records, logs, and reporting related to operational activities.

• 5+ years of experience in office management and/or executive assistant roles.

• Proven ability to support senior leaders with confidentiality and sound judgment.

• Exceptional organizational and communication skills.

• Strong attention to detail and the ability to manage multiple priorities independently.

• Proficiency with Microsoft Office Suite; experience with Egencia, Dynamics, or RingCentral a plus.

About Us

With rapid growth in the US built on over 40 years of proven global experience capturing street level imagery in different environments, Cyclomedia develops, builds, and operates the world’s most advanced mobile mapping systems. A combination of sensors ranging from cameras and LiDAR scanners to state-of-the-art positioning systems captures, measures, identifies and generates a digital twin of areas in the United States and Europe. We deliver customer value through identification of and insight generated by attribution of assets using our highly automated process of data extraction.

Cyclomedia’s team helps make the world safer, greener, more accessible, and smarter!

Benefits

Working with Cyclomedia has benefits!

The benefits go beyond assisting others and helping make the world a greener place. Below are just a few of the additional benefits of joining our team.

• Affordable medical, dental, and vision insurance with domestic partner coverage

• 401(k) Plan with robust company match

• Life and disability insurance

• Paid time off, plus your birthday and holidays

• Employee assistance program

• A fun and collaborative team

Learn more about us at www.cyclomedia.com