Administrative Coordinator

We are seeking a highly organized and proactive Administrative Coordinator to join our Cylomedia team. This is role that will support across many areas including: office operations, facilities, travel & event coordination, and sales assistance.

The ideal candidate will be detail-oriented, resourceful, and comfortable managing multiple priorities while ensuring smooth day-to-day operations.

This position is full-time and based in our Middleton, WI office.

Key Responsibilities:

General Administration

• Manage insurance requests and certificates of insurance (COI).

• Oversee main phone line system and direct inquiries appropriately.

• Assist with the onboarding and offboarding processes of teammates.

• Order all office supplies and manage onsite inventory of these items.

Onsite Facilities Management

• Maintain tidiness and readiness of common areas, kitchens, and meeting rooms.

• Stock and organize office snacks and beverages.

• Serve as the main point of contact for landlord communications.

• Coordinate work orders with landlord and external vendors and manage office fob access system.

Travel & Calendar Management and Event Planning

• Coordinate travel arrangements and provide logistical support for leadership teammates and key meetings.

• Assist in planning and coordinating internal team events and meetings.

• Provide executive support for US Executive team including calendar management and travel planning.

Sales Assistance

• Manage request forms, setup, agendas, and logs for key sales deal review process.

• Support setup of vendor portals and completion of business forms for RFPs.

• Assist with monitoring administration email accounts.

• 2+ years of experience in office administration, executive support, or related role.

• Strong organizational and multitasking skills with attention to detail.

• Excellent communication skills, both written and verbal.

• Ability to work independently and manage competing priorities.

• Proficiency with Microsoft Office Suite

About Us

With rapid growth in the US built on over 40 years of proven global experience capturing street level imagery in different environments, Cyclomedia develops, builds, and operates the world’s most advanced mobile mapping systems. A combination of sensors ranging from cameras and LiDAR scanners to state-of-the-art positioning systems captures, measures, identifies and generates a digital twin of areas in the United States and Europe. We deliver customer value through identification of and insight generated by attribution of assets using our highly automated process of data extraction.

Cyclomedia’s team helps make the world safer, greener, more accessible, and smarter!

Benefits

Working with Cyclomedia has benefits!

The benefits go beyond assisting others and helping make the world a greener place. Below are just a few of the additional benefits of joining our team.

• Affordable medical, dental, and vision insurance with domestic partner coverage

• 401(k) Plan with robust company match

• Life and disability insurance

• Paid time off, plus your birthday and holidays

• Employee assistance program

• A fun and collaborative team

Learn more about us at www.cyclomedia.com